Skip to main content

Inbound and Export Administrator- HSPO

  • Location
    • Dandenong, Victoria
  • Schedule Full time
  • Posted


As the Inbound and Export Administrator at General Motors Australia and New Zealand (GM ANZ) your purpose is to support the Holden Service and Parts Operations (HSPO) with general administration work facilitating the inbound part processing and outbound customer invoicing and shipping. You will gain experience, market ability and exposure to a diverse, fast paced environment within our global corporation and exciting local ambitions, which you will be able to leverage to progress your career. 

The aim of this role is to Interact with GM systems to generate documents required for inbounding and outbounding parts. As well as data collection and reporting to measure aspects of operational performance and quality. You will work with external vendors and internal customers to resolve delivery and finance related issues and queries.

Your key responsibilities will include:


  • Validating inbound purchase orders against invoices and goods received.

  • Process Inbound paperwork in SAP to generate ‘Smart Labels’. 

  • Create Local/Sea Freight/Airfreight delivery dockets on SAP whenever required. 

  • Liaise with Internal departments (Materials Controllers, HSPO purchase, HSPO costing) to process inbound deliveries into SAP.

  • Preload Invoices into SAP and regularly update the Inbound Line.

  • Investigating Error Log issues relating to inbound delivery dockets/invoices. 

  • Support Inventory Control for processing stock discrepancies, stock found queries and processing DDA’s. 

  • Filing and archiving of Local/Sea Freight/Airfreight paperwork of parts received in warehouse and 3PL as per Information Lifecycle Management.

  • Investigate and circulate VOR/Back-orders parts list to relevant departments to facilitate priority put away. 

  • Update non-conformances of non-allied suppliers in the GQTS database (Quality tracking system) and raise QCFs (Quality Control Form) for non-conformances raised on overseas Allied suppliers. 

  • Update Standardised work instructions for all tasks.

  • Regularly run reports from SAP including our work que reporting and pre-packer reporting in warehouse.

  • Liase with Accounts payable and HQ Finance to investigate and resolve payment enquiries.

  • Receive/Sign for Air Freight deliveries. 

  • Loading of local delivery dockets into System & generate advanced shipping notices (ASN’s) for Warehouse

  • Loading Overseas shipping/airfreight folders into SAP

  • Management & loading of data into various MS databases.

  • Printing of ASN’s for incoming overseas containers and airfreights and manage the backorder stickers.

  • Collection, sortation & interpretation of vendor compliance data

  • Communicate with suppliers and liaise with accounts payables to resolve unpaid invoice queries. 

  • Liaise with key stakeholders to enable problem parts to be loaded in GM Systems

  • Coordinate unloading of external deliveries from suppliers.


  • Sort, weigh, measure and label air freight cases.

  • For any deliveries by case from facilities other than the National Distribution Centre, check off export and reconcile any differences from the physical to system records.

  • Manage all aspects of invoicing for air and sea freight shipments (including communications with stakeholders).

  • Book export pick-ups.

  • When necessary complete any Dangerous Goods documentation.

  • Print case packaging lists as required.

  • Prepare weekly KPI reports on export order and case status.

  • At end of month complete reporting and communicate sea freight shipping schedule

Please Note: This is a full-time ongoing position.

About Us

Globally, General Motors is headquartered in Detroit, Michigan (USA) - operating in six continents. Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Locally, we're a business with national reach and a proud, rich automotive history, and we’ve got the exciting opportunity to represent GM's ongoing presence in Australia & New Zealand. Whether it's the recently announced Cadillac, headlined by the all-electric LYRIQ, the GM Specialty Vehicles venture bringing iconic GM nameplates like Corvette and Silverado to ANZ, our Isuzu Trucks New Zealand portfolio, or the endless possibilities in the Aftersales space, there's plenty to look forward to.

Our strength is truly our people – we come from all walks of life and celebrate that diversity every chance we get. Whether you’re an intern or a senior leader, your voice counts.  

About You
You have experience in a fast-paced warehouse or distribution center environment and knowledge of export regulations and inbounding processes. To be successful in this role, you will have the following knowledge, skills and competencies.

  • Good understanding of automotive (or similar) supply chain and distribution networks.

  • Good understanding of Transport Dangerous Goods code and compliance requirements

  • Working knowledge of SAP (SPP, ECC, & EWM)

  • Proactive with strong initiative and goal-oriented approach.

  • Analytical skills.

  • Attention to detail.

  • Cross functional experience i.e. working with other departments to achieve mutual outcomes.

  • Problem Solving.

  • Business Acumen.

  • Priority Setting.

Education: Tertiary qualification in business, logistics or supply chain (related field desirable).

Salary to be negotiated relevant to experience. 

Additional Description

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Total Rewards | Benefits Overview

From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources

Diversity Information

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers.  We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire

Equal Employment Opportunity Statement (U.S.)

General Motors is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  

Accommodations (U.S. and Canada)

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Who we are

Two GM employees talking in hallway

Our Culture

Working at GM

Driven by innovation and creating an environment to inspire, we embrace the responsibility to make our world better, safer and more equitable for all

A mother and two children spend quality time together in their backyard after work

Total Rewards

A better tomorrow begins with you

From day one, we’re looking out for your well-being— at work and at home— so you can focus on realizing your ambitions

Join our team

We're ambitious. We’re committed. And we bring life’s passion to work. Get in touch with us to learn more about beginning your career at GM.

Explore our career opportunities Join our talent community
Join Talent Community
2023 WME 4X White Linkedin Award Diversityinc Award Just Award Bloomberg Award Readers Choice Awards