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Executive Administrative Assistant

  • Location
    • Warren, Michigan
  • Schedule Full time
  • Posted

Description

Work Arrangement

This role is categorized as hybrid. This means the successful candidate is expected to report to the Global Technical Center in Warren, Michigan three times per week, at minimum.


The Role

This position will provide administrative support for the Legal Team in navigating through shifting priorities,enabling the Senior Legal staff members to meet the organization's goals. The goal of the GM Legal staff is to provide timely, top-tier business advisory and legal services, collaborating closely with the business to achieve their goals, all while safeguarding GM's esteemed standards of legal, ethical, and financial integrity.

This role demands precision, coordination, and collaboration to oversee a wide range of tasks. Responsibilities encompass schedule and calendar management, meeting agendas, staff communications, travel coordination, expense management, and event planning. The ideal candidate will have unwavering attention to detail, strong organizational and analytical abilities, exceptional communication skills, discretion, efficiency, and advanced proficiency in Microsoft Office suite.


What You’ll Do (Responsibilities)

  • Handles administrative matters of increased risk and complexity for Legal Staff, clients and external parties.

  • Scheduling large scale meetings

  • Aiding with event planning

  • Organizes and prioritizes flow of information to executives on key legal, industry or GM developments.

  • Manages projects or assignments.

  • Manage an active calendar of appointments, understand priority / urgency, and reorganize appropriately for multiple executives.

  • Expedite handling of correspondence and phone calls while keeping discretion and communicating professionally, both internally and externally

  • Use Microsoft Suite (Word, Excel, PowerPoint) to prepare, modify and proofread communications.

  • Complete various assignments as requested with minimal direction, including meeting planning, employee recognition events, and special projects.

  • Maintain records, confidential files.

  • Coordination of complex meetings and travel planning while keep multiple calendars.

  • Onboarding/Offboarding administrative duties

  • Continously seek ways to improve efficiencies of day-to-day tasks.

  • Support travel arrangements, Visa, Passport requirements and associated expense reports

  • Lead all aspects of office administration using independent thinking and judgment with sole discretion for office procedures.

  • Handle department purchases while using self-judgment for cost saving opportunities.

Additional Description

Your Skills & Abilities (Required Qualifications)

  • 7+ years of experience as an executive assistant supporting Senior Management and Executives

  • Excellent organizational skills with an ability to think proactively and prioritize work.

  • Demonstrated ability to work independently and collaboratively on projects in a fast-paced environment and must be able to work under pressure.

  • Strong written and oral communication skills

  • Problem solving using independent thought and decisiveness.

  • Advanced level of proficiency in Microsoft Office (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)

  • Demonstrated ability to take initiative and work independently.

  What Will Give You a Competitive Edge (Preferred Qualifications)

  • Associate degree or bachelor’s degree is preferred.

  • Professional training and/or certification(s) in Administrative Skills/Support is preferred.

  • Experience working in a legal department or law firm.

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us 

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – individually and collectively – to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Total Rewards | Benefits Overview

From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources

Diversity Information

General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce diversity creates an environment in which our employees can thrive and develop better products for our customers.  We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire

Equal Employment Opportunity Statement (U.S.)

General Motors is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.  

Accommodations (U.S. and Canada)

General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us Careers.Accommodations@GM.com or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

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From day one, we’re looking out for your well-being— at work and at home— so you can focus on realizing your ambitions

Join our team

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