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Inbound and Export Administrator- HSPO

  • Ubicación
    • Dandenong, Victoria
  • Cronograma Full time
  • Publicado


As the Inbound and Export Administrator at General Motors Australia and New Zealand (GM ANZ) your purpose is to support the Holden Service and Parts Operations (HSPO) with general administration work facilitating the inbound part processing and outbound customer invoicing and shipping. You will gain experience, market ability and exposure to a diverse, fast paced environment within our global corporation and exciting local ambitions, which you will be able to leverage to progress your career. 

The aim of this role is to Interact with GM systems to generate documents required for inbounding and outbounding parts. As well as data collection and reporting to measure aspects of operational performance and quality. You will work with external vendors and internal customers to resolve delivery and finance related issues and queries.

Your key responsibilities will include:


  • Validating inbound purchase orders against invoices and goods received.

  • Process Inbound paperwork in SAP to generate ‘Smart Labels’. 

  • Create Local/Sea Freight/Airfreight delivery dockets on SAP whenever required. 

  • Liaise with Internal departments (Materials Controllers, HSPO purchase, HSPO costing) to process inbound deliveries into SAP.

  • Preload Invoices into SAP and regularly update the Inbound Line.

  • Investigating Error Log issues relating to inbound delivery dockets/invoices. 

  • Support Inventory Control for processing stock discrepancies, stock found queries and processing DDA’s. 

  • Filing and archiving of Local/Sea Freight/Airfreight paperwork of parts received in warehouse and 3PL as per Information Lifecycle Management.

  • Investigate and circulate VOR/Back-orders parts list to relevant departments to facilitate priority put away. 

  • Update non-conformances of non-allied suppliers in the GQTS database (Quality tracking system) and raise QCFs (Quality Control Form) for non-conformances raised on overseas Allied suppliers. 

  • Update Standardised work instructions for all tasks.

  • Regularly run reports from SAP including our work que reporting and pre-packer reporting in warehouse.

  • Liase with Accounts payable and HQ Finance to investigate and resolve payment enquiries.

  • Receive/Sign for Air Freight deliveries. 

  • Loading of local delivery dockets into System & generate advanced shipping notices (ASN’s) for Warehouse

  • Loading Overseas shipping/airfreight folders into SAP

  • Management & loading of data into various MS databases.

  • Printing of ASN’s for incoming overseas containers and airfreights and manage the backorder stickers.

  • Collection, sortation & interpretation of vendor compliance data

  • Communicate with suppliers and liaise with accounts payables to resolve unpaid invoice queries. 

  • Liaise with key stakeholders to enable problem parts to be loaded in GM Systems

  • Coordinate unloading of external deliveries from suppliers.


  • Sort, weigh, measure and label air freight cases.

  • For any deliveries by case from facilities other than the National Distribution Centre, check off export and reconcile any differences from the physical to system records.

  • Manage all aspects of invoicing for air and sea freight shipments (including communications with stakeholders).

  • Book export pick-ups.

  • When necessary complete any Dangerous Goods documentation.

  • Print case packaging lists as required.

  • Prepare weekly KPI reports on export order and case status.

  • At end of month complete reporting and communicate sea freight shipping schedule

Please Note: This is a full-time ongoing position.

About Us

Globally, General Motors is headquartered in Detroit, Michigan (USA) - operating in six continents. Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Locally, we're a business with national reach and a proud, rich automotive history, and we’ve got the exciting opportunity to represent GM's ongoing presence in Australia & New Zealand. Whether it's the recently announced Cadillac, headlined by the all-electric LYRIQ, the GM Specialty Vehicles venture bringing iconic GM nameplates like Corvette and Silverado to ANZ, our Isuzu Trucks New Zealand portfolio, or the endless possibilities in the Aftersales space, there's plenty to look forward to.

Our strength is truly our people – we come from all walks of life and celebrate that diversity every chance we get. Whether you’re an intern or a senior leader, your voice counts.  

About You
You have experience in a fast-paced warehouse or distribution center environment and knowledge of export regulations and inbounding processes. To be successful in this role, you will have the following knowledge, skills and competencies.

  • Good understanding of automotive (or similar) supply chain and distribution networks.

  • Good understanding of Transport Dangerous Goods code and compliance requirements

  • Working knowledge of SAP (SPP, ECC, & EWM)

  • Proactive with strong initiative and goal-oriented approach.

  • Analytical skills.

  • Attention to detail.

  • Cross functional experience i.e. working with other departments to achieve mutual outcomes.

  • Problem Solving.

  • Business Acumen.

  • Priority Setting.

Education: Tertiary qualification in business, logistics or supply chain (related field desirable).

Salary to be negotiated relevant to experience. 

[Additional Description]

Información sobre diversidad

General Motors se compromete a ser un lugar de trabajo en el cual no solo no haya discriminación indebida, sino que fomente con sinceridad la inclusión y el sentido de pertenencia. Creemos firmemente que la diversidad del personal crea un entorno en el cual nuestros empleados pueden prosperar y desarrollar mejores productos para nuestros clientes. Instamos a los candidatos interesados a que revisen las responsabilidades y aptitudes clave para cada puesto y se postulen para los puestos que coincidan con sus habilidades y capacidades. Es posible que, cuando corresponda, se les pida a los solicitantes que están en el proceso de contratación que completen satisfactoriamente una o más evaluaciones relacionadas con su función y/o una evaluación previa al empleo antes de comenzar a trabajar.  Para obtener más información, visite Cómo contratamos.

Declaración de igualdad de oportunidades en el empleo (EE.UU.)

General Motors se enorgullece de ser un empleador que ofrece igualdad de oportunidades.  Todos los solicitantes calificados serán tenidos en cuenta para el empleo sin distinción de raza, color, religión, sexo, orientación sexual, identidad de género, nacionalidad, discapacidad o condición de veterano protegido. 

Adecuaciones (EE.UU. y Canadá)

General Motors ofrece oportunidades a todos los solicitantes de empleo, incluyendo las personas con discapacidades. Si necesita una adecuación razonable para ayudarle con su búsqueda o solicitud de empleo, envíenos un correo electrónico a o llámenos al 800-865-7580. En su correo electrónico, incluya una descripción del puesto específico que está solicitando, así como el título del empleo y el número de solicitud del puesto que está solicitando.


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