Executive Administrative Assistant

Description

Work Arrangement:

This role is categorized as hybrid. This means the successful candidate is expected to report to GM’s Global Technical Center three times per week, at a minimum.

The Role:  

The Executive Administrative Assistant will support the (CCA) Customer Care & After Sales  Marketing team ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.   

What You’ll Do:   

Administrative Support:  Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests. This includes scheduling with board members and their consultant as needed.  

Document Preparation:  Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.  

Communication:  Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.  

Team Coordination:  Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed. 

Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.   Provide back up support to others as needed.  

Cross-Functional Collaboration:  Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers. 

Event Planning:  Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.  

[Additional Description]

Your Required Skills & Abilities:   

• 3+ years’ experience supporting multiple leaders (3-4) is required 
• Must demonstrate a high-level of integrity and discretion handling confidential matters  
• Demonstrated ability to operate in a fast-paced, dynamic environment 
• Ability to look ahead, proactive anticipation of leader and business needs 
• Demonstrated ability to work independently in an ever-changing environment  
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)  
• Highly proficient verbal and written communication skills  
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively 
• Strong attention to detail and accuracy is required  

What Will Give You A Competitive Edge:  

• Professional training and/or certification(s) in administrative skills/support 
• Experience supporting global travel arrangements including passport/visa applications

*This position is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate. 

Sponsorship: GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

Renseignements sur la diversité

General Motors est résolue à être un lieu de travail qui est non seulement exempt de discrimination illégale, mais aussi un endroit qui favorise véritablement l'inclusion et l'appartenance. Nous sommes convaincus que la diversité de la main-d'œuvre permet de créer un environnement dans lequel nos employés peuvent s'épanouir et développer de meilleurs produits pour nos clients. Nous encourageons les candidats intéressés à consulter les principales responsabilités et compétences requises pour chaque rôle et à postuler à tout poste qui leur correspond. Dans le cadre du processus de recrutement, les candidats peuvent devoir, le cas échéant, réussir une évaluation liée au poste ou une présélection d'emploi avant d'être embauchés.  Pour en savoir plus, consultez notre processus de recrutement.

Déclaration concernant l'égalité d'accès à l'emploi (É.-U.)

General Motors est fière d'être un employeur souscrivant au principe de l'égalité d'accès à l'emploi.  Tous les candidats qualifiés seront pris en compte, sans égard à la race, à la couleur, à la religion, au sexe, à l'orientation sexuelle, à l'identité de genre, à l'origine ethnique, aux situations de handicap ou au statut protégé d'ancien combattant. 

Aménagements (É.-U. et Canada)

General Motors offre des occasions à tous les chercheurs d'emploi, y compris les personnes handicapées. Si vous avez besoin d'un accommodement raisonnable pour vous aider dans votre recherche d'emploi ou la soumission de votre candidature, envoyez-nous un courriel à l'adresse Careers.Accommodations@GM.com ou appelez-nous au 800 865-7580. Veuillez inclure dans votre courriel une description spécifique du type d'accommodement demandé, ainsi que le titre d'emploi et le numéro de demande du poste auquel vous postulez.