Accounting & AP Specialist

Descripción

Accounting & AP Specialist

About TEI

TEI is a highly technical company, known for making highly complex, machined castings for a wide range of industries including automotive, aerospace, and space exploration.  We make prototypes and low volume production castings and work on advanced confidential products, this enables large companies to make faster strides in electrification, fuel cells, and giant giga cast vehicle structures. TEI has won the AFS Casting of the Year award twice, most recently for the design and manufacture of the rear rail for the new Cadillac CELESTIQ EV.

On-Site: This position requires an employee to be on-site on a full-time basis.

The Role

The Accounting & AP Specialist manages accounts payable and the timely / accurate processing of invoices, vendor payments, and expense tracking while ensuring compliance with internal controls and financial policies. Additionally, this position will provide back-up and support for billing, forecasting, time-tracking, job-cost reporting, month-end reporting, account reconciliations, ad hoc audits, and other financial duties as assigned.

Key Responsibilities

• Conduct a proper three-way match, ensuring that the pricing and quantities listed on each supplier invoice match the price and quantities on the receiving documents and purchase order.
• Maintain records of all unmatched supplier invoices for which related purchasing or receiving documentation has not yet been received and investigate missing documents.
• Make sure all AP entries are fully posted and reconcile supplier credits to returned goods documentation.
• Update TEI’s AP forecast Bill Tracker report to identify what supplier invoices need to be paid and which ones need to be accrued at month end.
• Process vendor set-up forms for new vendors as needed, ensuring that TEI’s accounting system accurately captures vendor contact information, payment information, and W9 documentation.
• Run weekly AP check/ACH payment process, issuing payment, and ensuring proper signature authority.
• Update TEI’s accounting system by entering time entries into the time tracking system and tying out to system totals.
• Process expense reports as needed, ensuring proper authorization and support documentation; process credit card payments, validating credit card and purchasing charges.
• Support the month-end process with AP related month end tasks; pull required AP audit records as needed to support audits as needed.
• Reconcile vendor statements to TEI vendor accounts and resolve discrepancies, following up on missing invoices, lost payments, PO and invoice errors/discrepancies.
• Answering phones, filing, update organizational chart as needed, update phone listing as needed and do other general office tasks as needed in a small to mid-sized company.

Qualifications

• 3+ years of experience with an understanding of the account’s payables process.
• Intermediate experience with Microsoft Excel, Word, PowerPoint, SharePoint, MS Teams, and Outlook.
• Understanding of Sage Accounting Software is a plus but not required.
• Must be able to multi-task, stay organized, and collaborate with diverse functions and personalities.
• Expertise in data entry along with general math skills.
• Requires a high degree of accuracy and strong communication skills.

Información sobre diversidad

General Motors se compromete a ser un lugar de trabajo en el cual no solo no haya discriminación indebida, sino que fomente con sinceridad la inclusión y el sentido de pertenencia. Creemos firmemente que la diversidad del personal crea un entorno en el cual nuestros empleados pueden prosperar y desarrollar mejores productos para nuestros clientes. Instamos a los candidatos interesados a que revisen las responsabilidades y aptitudes clave para cada puesto y se postulen para los puestos que coincidan con sus habilidades y capacidades. Es posible que, cuando corresponda, se les pida a los solicitantes que están en el proceso de contratación que completen satisfactoriamente una o más evaluaciones relacionadas con su función y/o una evaluación previa al empleo antes de comenzar a trabajar.  Para obtener más información, visite Cómo contratamos.

Declaración de igualdad de oportunidades en el empleo (EE.UU.)

General Motors se enorgullece de ser un empleador que ofrece igualdad de oportunidades.  Todos los solicitantes calificados serán tenidos en cuenta para el empleo sin distinción de raza, color, religión, sexo, orientación sexual, identidad de género, nacionalidad, discapacidad o condición de veterano protegido. 

Adecuaciones (EE.UU. y Canadá)

General Motors ofrece oportunidades a todos los solicitantes de empleo, incluyendo las personas con discapacidades. Si necesita una adecuación razonable para ayudarle con su búsqueda o solicitud de empleo, envíenos un correo electrónico a [email protected] o llámenos al 800-865-7580. En su correo electrónico, incluya una descripción del puesto específico que está solicitando, así como el título del empleo y el número de solicitud del puesto que está solicitando.