MD Executive Assistant

Descripción

Work Arrangement: This role is categorized as onsite. this means the successful candidate to report to the GM office full time.

The Role:

Responsible for managing the administrative requirements of Chair and Managing Director as well as key Senior Executives. Duties include managing calendars, meeting schedules, staff meeting preparations, completing expense reports, travel plans and other administrative assignments.

What You'll Do:

• Coordinate MD calendar & monthly reviews

  • Manage calendar schedules to ensure efficient and effective flow of meetings, regular meeting cadence and meeting conflicts are proactively resolved and rescheduled.

  • Deal with all function heads and manage the schedules and communications of key company executives in a timely and accurate manner.

  • Work closely with the MD & CFO and key executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

  • Schedule monthly reoccurring leadership review meetings

  • Coordinate scheduling of meetings for MD & CFO and key executives with external employees regionally and globally and effectively manage time zone differences

• Manage all administrative tasks for MD & CFO and key executives in an efficient manner

  • Act as the primary point of contact among executives, employees, and other external partners (distributors, government officials, etc.) pertaining to the MD & CFO.

  • Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization.

  • Manage all travel arrangements & detailed travel itineraries.

  • Manage all external leadership business visits’ logistics & preparations fully to create a welcoming environment.

  • Support Board of Directors & Shareholders meeting organization

• Prepare & consolidate GM Africa reports & presentations.

  • Responsible for the monthly Executive summary consolidation from the management team.

  • Manage the organizational chart for the leadership and Finance team

• Support MD in activities related to employee engagement.

  • Organize MD monthly meetings to promote inclusion and diversity, as well as give people the opportunity to connect directly with the MD to create an open communication environment.

• Schedule and Run Leadership weekly staff meetings and support all off-site meetings.

  • Agenda development in conjunction with Business Planner

  • Logistics arrangements

  • Minutes and action plan tracking

Your Skills & Abilities (Required Qualification)

Educational and Experience Background:

• Previous experience as an EA.

• English language must be at a very strong business level

• Bachelor’s Degree

Skills:

• Strong interpersonal skills and the ability to build relationships with stakeholders.

• Proficiency in Windows, including Outlook, Microsoft Teams, MS Word, Excel and PowerPoint.

• Ability to work independently and with professional discretion.

• Excellent writing, editing and grammatical skills.

• Ability to work with a broad range of people including executives, staff, visitors, etc.

• Excellent management, time-management, and problem-solving skills.

• Excellent people skills.

Competencies:

• Comfort Around Higher Management

• Confidentiality and Discretion

• Integrity and Trust

• Customer focus

• Strong Attention to Details

• Organizational Agility

• Priority Setting

• Time Management

• Timely Decision Making

• Teamwork & collaboration

• Quality Management

Información sobre diversidad

General Motors se compromete a ser un lugar de trabajo en el cual no solo no haya discriminación indebida, sino que fomente con sinceridad la inclusión y el sentido de pertenencia. Creemos firmemente que la diversidad del personal crea un entorno en el cual nuestros empleados pueden prosperar y desarrollar mejores productos para nuestros clientes. Instamos a los candidatos interesados a que revisen las responsabilidades y aptitudes clave para cada puesto y se postulen para los puestos que coincidan con sus habilidades y capacidades. Es posible que, cuando corresponda, se les pida a los solicitantes que están en el proceso de contratación que completen satisfactoriamente una o más evaluaciones relacionadas con su función y/o una evaluación previa al empleo antes de comenzar a trabajar.  Para obtener más información, visite Cómo contratamos.

Declaración de igualdad de oportunidades en el empleo (EE.UU.)

General Motors se enorgullece de ser un empleador que ofrece igualdad de oportunidades.  Todos los solicitantes calificados serán tenidos en cuenta para el empleo sin distinción de raza, color, religión, sexo, orientación sexual, identidad de género, nacionalidad, discapacidad o condición de veterano protegido. 

Adecuaciones (EE.UU. y Canadá)

General Motors ofrece oportunidades a todos los solicitantes de empleo, incluyendo las personas con discapacidades. Si necesita una adecuación razonable para ayudarle con su búsqueda o solicitud de empleo, envíenos un correo electrónico a [email protected] o llámenos al 800-865-7580. En su correo electrónico, incluya una descripción del puesto específico que está solicitando, así como el título del empleo y el número de solicitud del puesto que está solicitando.